Board of Trustees

December 12, 2006 Board of Trustees Meeting

Public Comments and Recognitions

No public comments or recognitions were made at this meeting of the board.

Communications to the Board

Community “Think Tank” Session Report

Information was provided on the ideas discussed during the November "Think Tank" session.  The information will be organized and distributed to administrators.  A prioritized list will be brought back to the board in February.

Paperless Board Meetings Update

Information about the BoardBook software is presently being obtained.  A training session has been scheduled to help better evaluate the software.

Proposal for 8^th Grade Baseball Program

Information was provided concerning interest shown throughout the District to start an 8^th grade baseball program.

360º Evaluation

A discussion was held concerning the possible location of a 360º Evaluation Instrument for the Superintendent.

Superintendent’s Report

Consent Agenda

Contractual Agreements #CO7032

Thomas Street – J.T. Ray Co. – Copier

Contracts for the Rental of School Facility #SFR716 through  #SF718:

#SFR716 – Lawhon Auditorium - Pied Piper Theatre - September 2006 through May 2007

#SFR717 – Civic Auditorium - City of Tupelo - January 13 & 14, 2007 - Dr. Martin Luther King, Jr. Program

#SFR718 – Civic Auditorium - Touched By An Angel Ministries - April 13, 2006

Contract for Charter Bus Service #BC07010

#BD07010 – THS Marketing Classes - Minnesota - January 10-14, 2007

Single Source Purchase 55709

Terra Nova Test Materials

Donations #2006-2007-715 through #2006-2007-724

The Board acknowledged and accepted donations #2006-2007-715 through #2006-2007-724 which include the following items:

• A monetary donation from Exxon Mobil for Church Street Elementary School
• A monetary donation from Church Street PTA for Church Street Elementary School’s stage curtains
• A monetary donation from Church Street PTA for Church Street Elementary School’s Media Center
• A monetary donation from State Farm Insurance for Joyner Elementary School’s general use
• Seven SAGER Notebook Computers from MSU Extension Service for Pierce Street Elementary School
• Sony Digital Camera from MSU Extension Service for Pierce Street Elementary School
• A monetary donation for Pierce Street Elementary School
• A monetary donation from the Kiwanis Club of Tupelo for THS Key Club
• Sony DCR-SR40 30 Gb Digital Video Camera, Tripod, and Extended Life Battery from Pierce Street Elementary PTO for Pierce Street Elementary School
• A monetary donation from Wal-Mart for THS TSA Club
• Three Microphones for the THS Choral Music Department

Permission to Apply for TPSD Grants #267-268

#267 – State Farm Service Learning Grant for TMS to promote growth of the Pre-AP program and to create community awareness

#268 – Mississippi Department of Health for a Tobacco Free Mississippi Grant for Joyner Elementary School Nurses

Student Transfer Report

Dr. Randy McCoy recommended the following ratifications be made to the student transfer requests:

• Approval of 3 resident student transfers (in-district)
• Admission of 2 non-resident students (tuition)
• Approval of 5 GED student transfer requests
• Addendum - Approved unpaid leave and revision of a contract to include Master's degree pay

Personnel Changes

• Consideration of Licensed Staff
• Consideration of Classified Staff
• Consideration of Substitutes
• Request for One-Time Supplements for THS Cashier and THS Assistant

Docket of Claims

Mr. Mike Clayborne reviewed the Docket of Claims for the period of November 4, through December 1, 2006 in the amount of $2,521,658.41.

Financial Statements for Month Ending 10-31-06

The Financial Statements for Month-Ending October 31, 2006 were presented for approval.

Policy Changes – Amendment to Policy Exhibits DB-E and GB-E1

DB-E – Annual Budget FY08 Budget Development Calendar
GB-E1 – General Human Resources Policies for FY08

o       ACTION BY THE BOARD: PASSED

Unfinished Business

New Business

Permission to Advertise for Bids – Lawhon Gym Re-Roof Project

o       ACTION BY THE BOARD: PASSED

Consideration of Contract with Johnson Bailey Henderson McNeil for Lawhon Gym Re-Roof Project

o       ACTION BY THE BOARD: PASSED

Working Draft of the 2007-2010 TPSD Technology Plan

Verification of Letter of Intent to Confirm Budgeting of District Funds in Compliance with E-rate Requirements
Mr. Meadows presented a working draft of the 2007-2010 TPSD Technology Plan for consideration and approval.

o       ACTION BY THE BOARD: PASSED

MISCELLANEOUS BUISNESS

Common Ground Report

Steve Ludt and Shawn Brevard discussed their recent “Common Ground” appearance at Kroger.

ADJOURNMENT