Board of Trustees

October 10, 2006 Board of Trustees Meeting

Public Comments and Recognitions

No public comments or recognitions were made at this meeting of the board.

Communications to the Board

Update Report – Facility Utilization Plan

Deputy Superintendent David Meadows presented a brief report on the meeting between the Facility Utilization Advisory Team Subcommittee and Mr. Jeff Tsai, Director of the Operations research Lab located on the campus of North Carolina State University, Raleigh, North Carolina.  Mr. Tsai’s group has an Operations Productions management Software Program that can help develop data for decision making in establishing recommended school attendance zones.

Superintendent’s Report

Consent Agenda

Contractual Agreements

• TPSD Contracts #CO7025 through  #CO7026
• Rental of School Facility #SFR705 through  #SF707:

#SFR705 –

§       Ms. Marcy Jamison

§       Civic Auditorium

§       January 27, 2007.

#SFR704 –

§       Mr. Darren Fenton

§       Civic Auditorium

§       May 5, 2007,

§       Neighborhood Assoc. Council “Talent Show”

#SFR705 –

§       Mrs. Kay Mathews

§       Milam Auditorium

§       November 4, 2006

o       ACTION BY THE BOARD: PASSED

Single Source Purchase

• Carver
• Three Classroom sets for 5^th grade and three for 6^th grade that have activates entitled “Our Country’s History” and “Exploring Where and Why.” 

o       ACTION BY THE BOARD: PASSED

Donations

The Board acknowledged and accepted donations #2006-2007-704 through #2006-2007-709 which are the following.

• 2 Action Lane Sofas to THS
• Check from Rankin School PTO to Rankin Elementary School
• 40 Pre-Shaped, Pre-Lit Evergreen Trees from Hobby Lobby to the TPSD
• 26 Bags of Activity Balls to Lawndale Elementary School
• School Supplies from Wal-Mart Super Center, North Gloster to Lawndale Elementary School
• 14 N.O.A.A. Weather Radios from the Dept. of Homeland Security, Dept. of Education, and Dept. of Commerce to 14 TPSD Schools.

Permission to Apply for TPSD Grants #256, #257, #258, #260, #261, #262, #263, #264

#256 – Wal-Mart Super Center West Main  (Lawndale)

#257 – MS Space Grant – Univ. of MS (THS)  ARGNAUTS

#258 – MS Space Grant – Univ. of MS (THS)  MERMAIDS

#260 – MS Dept. Of Archives & History (Church)

#261 – CREATE/Marchbanks – TMS

#263 – Mississippi Univ. for Women (TMS)

#264 – AEE (Fillmore – Alternative School)

o       ACTION BY THE BOARD: PASSED

Grant Acceptance for TPSD Grants #256, #257, #258, #264

#256 – Wal-Mart Super Center West Main  (Lawndale)

#257 – MS Space Grant – Univ. of MS (THS)  ARGNAUTS

#258 – MS Space Grant – Univ. of MS (THS)  MERMAIDS

#264 – AEE (Fillmore – Alternative School)

o       ACTION BY THE BOARD: PASSED

Notification of Advertised Bid – BD535

BD535        Warehouse Paper

o       ACTION BY THE BOARD: PASSED

Permission to Remove 2 Items from Fixed Assets Listing

Permission was requested to remove 2 digital cameras from the TPSD Fixed Assets Listing.  These cameras were stolen from TMS during the summer. 

o       ACTION BY THE BOARD: PASSED

Student Transfer Report

Dr. Randy McCoy recommended the following ratifications be made to the student transfer requests:

• Approval of 1 non-resident transfer (tuition).
• Approval of release of 2 resident students.
• Approval of 1 GED student transfer.    

o       ACTION BY THE BOARD: PASSED

Personnel Recommendations

• Licensed Staff
• Classified Staff
• Substitutes
• Addendum (Job Abandonment – food service worker)

o       ACTION BY THE BOARD: PASSED

Docket of Claims

Mr. Ludt reviewed the Docket of Claims for the period of September 16, 2006 through September 30, 2006 in the amount of $624,211.35.

o       ACTION BY THE BOARD: PASSED

Unfinished Business

Awarding of Advertised Bid (BD534 – HP Ink Cartridges 2006-2007)

Since P O Express based in Garland, Texas, is a new vendor to the district, it was further recommended that the Board approve the low bid from this company and also award as and alternate the next lowest bidder in the event that P O Express fails to meet the bid requirements related to delivery terms, shipping terms, and payment terms.

o       ACTION BY THE BOARD: PASSED

New Business

Establishment and Prioritizing of Board Goals for 2006-2007

Discussion continued regarding the establishment and prioritizing of specific Board Goals for the 2006-2007 school year.

Miscellaneous Business

Adjournment